Crew

Inviting crew members

To invite someone to your project, navigate to Org Chart or any department crew page and click Invite Member. You’ll be prompted to enter:

• Email address — The person’s email. This is how Studio Color identifies them.
• Department — Their primary department on this production.
• Role — Their job title within that department (see role list below).
• Permission level — How much access they get (defaults based on role).

What happens when you invite someone

• Existing Studio Color user: They are added to the project immediately. They will see the project on their Dashboard the next time they sign in.
• New to Studio Color: A pending invitation is created linked to their email address. They receive an invitation email with a link to create their account. When they sign up, they are automatically added to the project with the role and permissions you set.

Permission levels

Every crew member has a permission level that governs their global access across the project:

Department roles

Each department has a predefined set of industry-standard roles. When you invite a crew member and select their role, Studio Color suggests a sensible default permission level for that role. For example:

• Executive Producer / Producer / Line Producer: Admin by default — full management access.
• Department heads (DP, Production Designer, Gaffer, Key Grip, etc.): Admin by default.
• Seconds and specialists (1st AC, Best Boy, Art Director, etc.): Editor by default.
• Assistants and PAs: Viewer by default — read-only.

These defaults are suggestions — you can always change the permission level during invite.

Cross-department access

Some crew members need to see or edit multiple departments. For example, a DP might need access to the art department’s props, or a producer might need to view the camera equipment budget. This is handled through cross-department access grants.

Granting cross-department access

• Navigate to the department crew page (e.g. Camera department crew).
• Find the crew member you want to grant access to and click Manage Access.
• Add or remove additional departments and set the access level (admin, editor, viewer) for each.

Cross-department grants are additive — a crew member keeps their home department permissions and also gets the granted access on additional departments.

The Org Chart

The Org Chart page shows the full crew hierarchy for the project, visualized as a tree based on each crew member’s reports_to relationship. When you invite someone with a standard role (e.g. Best Boy Grip), they are automatically set to report to the standard supervisor for that role (Key Grip in this case).

You can edit any crew member’s reporting relationship from the org chart or their crew member detail page.

Editing and removing crew

• Edit a member: Click a crew member’s card to open their edit panel. You can change their role, department, permission level, and reports-to relationship.
• Remove a member: Open their card and click Remove from Project. This revokes all access immediately. The crew member will no longer see the project on their dashboard.

Pending invitations

If you invited someone who doesn’t have a Studio Color account yet, their invitation appears in the Pending Invitations section of the Org Chart page. From there you can see the invitation details or cancel it if needed.

Permissions