Cast & Actors

Invite cast members to Studio Color so they can access their personal call sheet, view scripts, see the current scene, and stay in sync with the production.

Used by:Lead ActorSupporting ActorDay PlayerStunt PerformerVoice ActorBackground / Extra

What actors can access

Cast members have a read-only viewer permission level. They can see everything relevant to their work on set, but cannot edit production data.

My Call Sheet — A personal view of every shooting day they are called to set, including their individual call and wrap times, locations, and the scenes being filmed.
Current Scene — Real-time view of which scene is currently being filmed, with scene details, props, and location information.
Scripts — Read-only access to uploaded script versions. Actors can view and download the latest script PDF.
Announcements — Production-wide announcements and polls sent by the team.
My Page — Their own profile and contact information on the project.
Cast Crew — The full cast roster for the project.

Tip:Actors do not see the full production schedule, budget, equipment lists, shot lists, or any department management tools. Their experience is intentionally focused on what they need on set.

Inviting a cast member

To invite an actor, navigate to the cast crew page or Org Chart and click Invite Member. Set:

Department: Cast
Role: Lead Actor, Supporting Actor, Day Player, Background / Extra, Stunt Performer, or Voice Actor
Permission level: Defaults to Viewer — this is the correct level for cast members

Note:If the actor already has a Studio Color account, they are added immediately. New users receive an invitation email and are added when they sign up.

Adding an actor to shoot days

Once an actor is a project member, go to a shoot day in the Production Schedule and add them to the crew call sheet for that day. You can set their individual call time, wrap time, and any notes — separate from the overall crew call. These personal times will appear prominently on their My Call Sheet page.

Tip:If no individual call time is set for an actor, their call sheet will fall back to the overall crew call time for that day.

My Call Sheet

The My Call Sheet page is the actor’s primary view. It shows only the days they are personally scheduled, sorted chronologically. Each day card shows:

Date, day number, and shoot day status (Planned, Confirmed, Shooting, Wrapped)
Their personal call and wrap time
Location(s) for the day with address details
Scenes scheduled for that day
Any notes specific to their assignment

If the actor has not yet been added to any shoot days, an empty state is shown so they know to check back once the schedule is confirmed.

Cast roles

Lead Actor — Principal cast with a primary role in the production
Supporting Actor — Secondary speaking roles
Day Player — Actor hired for one or a few specific shooting days
Background / Extra — Non-speaking background performers
Stunt Performer — Specialist performing stunts or action work
Voice Actor — Cast member providing voiceover or ADR

Note:All cast roles default to Viewer permission. This is intentional and cannot be elevated from the Cast department — if a cast member also has a production role, invite them separately to that department.